We are about to embark on the next generation of our IT strategy. Following a major server problem we (that is me on this occasion have decided to use Google’s servers instead. We will be using Gmail using our own email addresses, Google Docs to store all of our documents and Google Calendar for our diaries and the meeting room bookings. There will be a phased move away from Outlook although by adding a synchronisation application (sync app) those who want to will be able to continue using Outlook. I’ve been a Gmail and Calendar user at home for several years so already know the benefits but have only recently started using Google Docs properly. It is becoming very quickly apparent that we have been used to using a very inferior system. Now that we have all the bells and whistles I wonder how I ever managed!
Finding mutually free times to make an appointment is much easier and more time efficient. Our documents will not be at the mercy of a £600 server but will have the full power of Google. Programmes will be updated on the fly rather than me having to make a decision about buying the latest licences. Working from home will be as easy as working in the office.
We will continue to keep our server but only use it for a few activities. It will no longer be groaning under the increasing use it has been getting.
I am finding that Google Docs do not have the same functionality as MS Office so will continue to use Office until Google catch up which I am sure won’t be long. The whole approach is different but will also be cheaper in the long run. We are buying an additional internet phone line to ensure good redundancy should our current phone provider fail us. On the basis of past performance that is a fair possibility.
